It's the least reliable configuration. Here are some reasons not to configure your scanners to allow users to send scanned documents to themselves via e-mail: But when scanning to a shared folder or directly to the user's computer, the scanner shows the network address of the folder or computer on its console, which the user may not fully recognize. If the scanner shows the user's e-mail address as the destination, there's no doubt where it will go. The process appears more straightforward. Even if the IT department sets up a private folder on the server for each user or team for scanning, it may not be readily apparent who has access to a given folder. Users feel it is more private, compared to a shared folder. As a result, users are inclined to place scanned documents in their inbox where everything else is. Even if a well-developed company web portal or shared folders are in place, files and other resources in these systems are typically shared, tracked, and retrieved through links in e-mail messages. #Epson scanning directly to email program software#
The powerful search capabilities of modern e-mail software enables conversations, contact information, meeting invites, and files to be stored together in the inbox and found easily by the user.
These days, the e-mail inbox is the information hub of the IT system, and guides each day's workflow.
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